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The County of DuPage
Wheaton, Illinois

Job Details for 2417 - EO Court Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 319


POSITION SUMMARY
Under administrative direction; performs work of considerable difficulty in implementing and coordinating the policies of the 18th Judicial Circuit Court; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this class, directs the administrative affairs and supports staff of the Court. Supervises the Chief Judge's administrative staff and coordinates the administrative affairs of the division of courts and departments adjunct to the judiciary including the law library, probation, youth home, jury commission, and court reporters. Maintains liaisons with county departments, justice system departments, administrative office of the Illinois courts and other government entities. Administrative direction is received from the Chief Judge.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Implements policies set by the Illinois Supreme Court for administrative matters
• Establishes goals and objectives for non-judicial staffs and recommends program procedures
• Establishes and maintains effective liaison between the courts and other groups
• Directs the analysis of court programs and plans the future direction of court systems
• Prepares and administers annual budgets and authorizes expenditures for the court
• Recommends and implements procedural policy for the court and judicial system based on new legislation, court rules and opinions affecting the duties and responsibilities of the court and its administrative staff
• Plans and coordinates construction remodeling within a long-range capital improvements program
• Develops and improves methods for court operations.
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Completes required training programs and stays current with County Emergency Management operational policies and procedures
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities.
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency
preparedness, response and recovery activities as assigned.
• Depending on assignment, may require emergency management training, licensure or
certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Court administration practices
• Administrative practices and techniques
• Local government
• The principles of government accounting, program budgeting, personnel, statistics and procurement
• The principles of law
• Management and leadership principles
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing administrative problems and implementing an effective course of action
• Developing, installing, and evaluating new and revised methods, procedures, and performance standards
• Exercising judgment and discretion in developing, implementing and interpreting organizational policies
• Estimating and budgeting for future needs
• Planning, scheduling, and supervising the work of others
• Using computer hardware and software including work processing, spreadsheets, databases,
email, etc.
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which
assigned

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Master's degree in Public Administration, or Court Executive Management, and graduation from an accredited law school and ten year’s experience in court management; including five year’s experience in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.