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The County of DuPage
Wheaton, Illinois

Job Details for 4345 - Convalescent Center Assistant Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 317

POSITION SUMMARY
Under administrative direction; performs work of unusual difficulty supervising the day to day operational aspects of the Convalescent Center; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
This is a professional operational position. An employee of this class spends a significant amount of time supervising the work of subordinate personnel in various divisions of the Convalescent Center. An employee of this class organizes, plans, and evaluates specific operations of the Convalescent Center. Work is performed under administrative direction from the Convalescent Center Administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Works in conjunction with the Convalescent Center Administrator to supervise and coordinate clinical phases of patient care
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Develops, integrates, and evaluates ancillary programs which ensure quality of patient care
• Evaluates Convalescent Center programs for financial viability
• Monitors budgets
• Develops and maintains short term and long term operational plans consistent with industry standards
• Evaluates quality and effectiveness of services
• Implements operational and organizational improvements to better satisfy patient needs
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles and practices of healthcare administration
• Applicable laws and regulatory codes relevant to operation of a long-term care facility, namely Illinois Department of Public Aid (IDPA), Medicare and Joint Commission on the Accreditation of Healthcare Organizations (JCAHO)
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Interpreting fiscal and statistical data;
• Understanding financial and accounting principles
• Developing and administering budgets
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Prioritize and assigning work
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze and evaluate programs and services, operational needs and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Healthcare Administration or a related field and three years of management experience in a healthcare facility; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
This position requires an Illinois Nursing Home Administrator’s license.