Job Details for 6362 - EO Department Manager
administrative direction; performs work of considerable difficulty in planning,
directing and administering the activities of an assigned department or
departments within the DuPage County Circuit Court Clerk.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is
responsible for the coordination of all activities within an assigned
department(s). Work involves supervision of subordinate staff, coordination of
duties, determination of priorities and scheduling of staff. Administrative
direction is received from the Chief Deputy of the Circuit Clerk.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and
responsibilities is illustrative only, and is not a comprehensive listing of
all the duties and responsibilities performed by positions in this class.
• Analyzes and implements new practices; plans, supervises and reviews
the work of both department supervisors and subordinate personnel; establishes
unit policies and procedures
• Receives and distributes work with regard
to deadline priorities
• Adjusts assignments to meet changes in workload
or office operations
• Recommends hires and promotions, directs and
evaluates employment decisions for all assigned positions
• Evaluates office production, revises procedures, and devises new practices
to improve efficiency
• Formulates procedures for systematic retention,
protection, retrieval, transfer and disposal of records
• Manages new
administrative projects to develop procedures
• Prepares personnel and
budgetary documents for the department
• Participates in long-term
planning for the department.
• Maintains regular attendance and
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Adjusts work assignments and schedules in the event of an emergency to
participate in emergency preparedness, response, and recovery activities as
• Depending on assignment may maintain required emergency
management training, licensure and/or certifications.
• Performs related
duties as required or assigned within job classification.
To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and /or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform essential functions.
record keeping and retrieval systems
• Business administration practices
• Statutes and regulations pertaining to the operations of the Circuit
• Management methods.
• Current office practices,
procedures and equipment
• County policies and procedures
Applicable federal, state, and local laws, rules, regulations, codes, and/or
• Management and leadership principles
• Acquiring and applying knowledge of procedures and policies
Establishing priorities, assigning work and maintaining standards
computer hardware and software including word processing, spreadsheets,
databases, email, etc
• Applying an acquired knowledge of procedures,
rules, regulations and services applicable to the assigned office
Planning, scheduling and supervising the work of others
• Manage projects and multiple priorities simultaneously
Establish and maintain effective working relationships with department and
division staff, other departments and others, such as vendors
Communicate and use interpersonal skills to interact with coworkers,
supervisor, the general public, etc. to sufficiently exchange or convey
information and to receive work direction
• Ensure compliance with
applicable federal, state, and local laws, rules, and regulations and statutory
• Convey excellent oral and written communication
Work effectively under stress
• Maintain confidentiality
and evaluate employees
• Prioritize and assign work
problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals
organize, manage and evaluate the work of the division to ensure efficient,
timely and cost-effective services
• Plan, analyze, and evaluate programs
and services, operational needs, and fiscal constraints
leadership to effectively resolve issues
Exercises supervision of personnel in related area of
EDUCATION and/or EXPERIENCE
Completion of a
Bachelor's degree in Business Administration, or a related field; five to seven
years’ experience at a management level, including two years’ experience in a
supervisory or administrative capacity; or, an equivalent combination of
education and experience sufficient to successfully perform the essential
duties of the job such as those listed above.
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull
or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here
are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not
substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS