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The County of DuPage
Wheaton, Illinois

Job Details for 6381 - EO Chief Deputy of Circuit Clerk

Job Description

GRADE: 318

Under administrative direction; performs work of considerable difficulty in planning and managing the activities of the staff of the Circuit Court Clerk’s Office; performs related work as required.

An employee in this position serves as a chief executive to the Clerk of the Circuit Court with the responsibility for overseeing all of the administrative functions of the Circuit Court Clerk’s office. Supervision is exercised over lower level staff. Administrative direction is received from the Clerk of the Circuit Court.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Plans, develops and implements policy and procedures
• Plans for the efficient utilization of staff, facilities and equipment
• Assigns personnel to various divisions of the department
• Coordinates and directs all administrative functions
• Analyzes and prepares department budget
• Reviews and approves all expenditures against department budget
• Supervises subordinate staff; serves as a liaison with various community groups, the judiciary, law enforcement agencies and the County Board on administrative matters
• Prepares and maintains departmental records and reports
• Represents the Circuit Court Clerk’s office at community and business gatherings
• Develops short and long term plans for the department.
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality.

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Judicial and legal systems; comprehensive knowledge of office management methods and practices
• Concepts and practices of public administration
• Governmental budgeting techniques and methods
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

Exercises supervision of personnel in related area of responsibility.

Completion of a Master's degree in business or public administration and ten (10) years of experience in administrative or managerial work in local government, including five (5) years’ experience in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.