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The County of DuPage
Wheaton, Illinois

Job Details for 6387 - EO Director of Operations

Job Description

FLSA STATUS: Exempt
GRADE: 317


POSITION SUMMARY
Under direction; performs work of considerable difficulty in supervising the operations of various departments within the Circuit Clerk’s Office; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Assigns and supervises department managers; hires, directs, evaluates, promotes and adjusts grievances or effectively recommends such action for assigned personnel; implements policy and procedures; oversees the efficient utilization of staff, facilities and equipment; may direct and coordinate the functions and organizational structure of departments, budgetary preparation; develops programs, systems and reports to assist in carrying out the goals and duties of the Circuit Clerk’s Office; supervises subordinate staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Assigns and supervises department managers
• Implements policy and procedures; oversees the efficient utilization of staff, facilities and equipment
• Directs and coordinate the functions and organizational structure of departments, budgetary preparation
• Develops programs, systems and reports to assist in carrying out the goals and duties of the Circuit Clerk’s Office
• Supervises subordinate staff. Assists and serves as a liaison with various groups such as the judiciary, law enforcement agencies, county, state and local entities
• Represents the Circuit Court Clerk’s office at community and business meetings.
• Administers and analyzes plans of responsibility for multiple departments
• Implements practices and establishes policies and procedures
• Oversees retention, protection, evacuation, recovery, retrieval, transfer, and disposal responsibilities
• Directs and recommends long-term planning for various departments.
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Judicial and legal systems
• Concepts of public administration
• Budgeting techniques and methods.
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.





EDUCATION and/or EXPERIENCE
Completion of a Master’s degree in business or public administration and two (2) years of experience in administrative or managerial work in government, including five (5) years’ experience in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None