Job Details for 6423 - EO Court Room Specialist

DEFINITION:
Under general supervision; performs work of moderate difficulty providing support services in order to facilitate the proceedings of court according to the daily scheduled call; performs related work as required.

DISTINGUISHING FEATURES OF THIS CLASS:
An employee in this class is responsible for coordinating the case files and supporting documents that have been assigned to a specific courtroom. Work involves calling each case for the court to act upon and recording all matters and actions as the hearing proceeds. This position is distinguished from a Court Room Representative by the ability to work in multiple courtroom environments and maintain a standard level of accuracy and speed. General supervision is received from the assigned Circuit Court Clerk Manager or Supervisor.

EXAMPLES OF DUTIES TO BE PERFORMED WITH OR WITHOUT REASONABLE ACCOMMODATIONS:
Provides assistance to judges, attorneys, litigants and the general public; delivers and arranges case files to the assigned courtroom; answers general inquiries related to court room procedures and processes; verifies all codes for accuracy; distributes call sheets to appropriate parties; calls court cases, swears in witnesses, jurors and interpreters; reads orders and determines coding and/or narratives for computer entry; researches questions or inconsistencies related to coding to ensure accuracy; assures that court orders have been signed by the judge; date stamps all documents; validates the accuracy of case numbers; completes cross-training to work in multiple courtrooms; operates computer system in order to record case information; may assist with the pulling or re-filing of case files; keeps current with changes in laws or regulations that may impact position responsibilities and procedures.

DESIRABLE KNOWLEDGE AND SKILLS:
Good knowledge of court room, recording and coding procedures; good knowledge of the court system; good knowledge of procedures for pulling and re-filing case files; good knowledge of bench and jury trial procedures; good knowledge of office equipment.

Working skill in handling and organizing reports and hand written documents accurately and quickly; working skill in interpreting and applying case activity; working skill in dealing effectively with others; working skill in verbally calling names of parties during court proceedings; working skill in operating a personal computer, applicable software and peripheral equipment.

SUGGESTED TRAINING AND EXPERIENCE:
Three years of experience in general office work which included maintaining files and providing customer service and one year of experience with the DuPage County Circuit Court Clerk’s office; or an equivalent combination of training and experience.