Job Details for 6424 - EO Lead Court Room Specialist
Under direction; performs work of moderate
difficulty providing support services in order to facilitate the proceedings of
court according to the daily scheduled call; performs related work as required.
DISTINGUISHING FEATURES OF THIS CLASS:
An employee in this
class is responsible for coordinating the case files and supporting documents
that have been assigned to a specific courtroom. Work involves calling each
case for the court to act upon and recording all matters and actions as the
hearing proceeds. This position is distinguished from a Court Room Specialist
by the ability to work in any courtroom environment and/or the ability to work
independently at an off-site court location and maintain a standard level of
accuracy and speed. Direction is received from the assigned Circuit Court Clerk
Manager or Supervisor.
EXAMPLES OF DUTIES TO BE PERFORMED WITH OR
WITHOUT REASONABLE ACCOMMODATIONS:
Provides assistance to judges,
attorneys, litigants and the general public; delivers and arranges case files
to the assigned courtroom; independently answers general, as well as, more
complex inquiries related to court room procedures and processes; verifies all
codes for accuracy; distributes call sheets to appropriate parties; calls
court cases, swears in witnesses, jurors and interpreters; reads orders and
determines coding and/or narratives for computer entry; researches questions
or inconsistencies related to coding to ensure accuracy; assures that court
orders have been signed by the judge; date stamps all documents; validates the
accuracy of case numbers; completes cross training to work in multiple
courtrooms; operates computer systems in order to record case information; may
assist with the pulling or re-filing of case files; keeps current with changes
in laws or regulations that may impact position responsibilities and
procedures; trains new staff on courtroom procedures; may be responsible for
accepting payments, preparing deposits and delivering bank deposits.
DESIRABLE KNOWLEDGE AND SKILLS:
Considerable knowledge of court room,
recording and coding procedures; good knowledge of the court system; good
knowledge of procedures for pulling and re-filing case files; good knowledge
of bench and jury trial procedures; good knowledge of office equipment.
Considerable skill in handling and organizing a high volume of reports
and hand written documents accurately and swiftly; working skill in
interpreting and applying case activity; working skill in dealing effectively
with others; working skill in verbally calling names of parties during court
proceedings; working skill in operating a personal computer, applicable
software and peripheral equipment; working skill in tallying payments and
preparing bank deposits.
SUGGESTED TRAINING AND EXPERIENCE:
Four years of experience in general office work which included maintaining
files and providing customer service including two years of experience with
the DuPage County Circuit Court Clerk’s office; or an equivalent combination
of training and experience.