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The County of DuPage
Wheaton, Illinois

Job Details for 2153 - EO Law Library Manager

Job Description

GRADE: 314

Oversees and supervises the operations of the law library; performs related work as required.

Under direction; an employee in this class is responsible for the overall operation of the law library. This position has responsibility for direct supervision and hiring of law library employees. The work requires the exercise of considerable judgment and initiative in developing library policies and programs, handling legal research questions, selecting appropriate resources, and managing the library’s budget. Direction is received from the Department Court Administrator.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Participates in the development of policies and procedures for the law library
• Directs the day to day activities of the law library
• Supervises staff, a program, function, or service, which may include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations
• Answers legal research questions and manages online resources
• Provides direction and advice in the resolution within the law library
• Develops users tools for the library
• Oversees selection and maintenance of the library collection
• Manages and negotiates Westlaw access and other electronic research contracts as necessary
• Assesses library space and collection needs
• Provides technical expertise on long term planning and decisions
• Oversees the implementation of new research technologies within the library
• Oversees the maintenance of the library’s web page and online catalog
• Reviews and manages reports related to library expenditures
• Prepares specialized reports and analysis as required by the Department Court Administrator
• Prepares budget requests for approval of the County Administrator
• Coordinates and develops training programs for library users as well as County departments as requested
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Effective supervisory techniques and practices
• Legal publications and use of web resources, Westlaw and LEXIS databases
• Law library administration
• Methods and practices of legal research
• Budgeting and purchasing methods and procedures
• Tools and technology used within a library environment
• Principals and methods for curriculum and training design, teaching and instructions for individuals and groups, and the measurement of training effects
• Bookkeeping practices

Skill in:
• Planning, organizing, directing, and evaluating the work of subordinate staff
• Analyzing facts and exercising sound judgment when making decisions
• Responding to inquiries from the public related to legal research
• Maintaining and up-to-date law library
• Planning and developing an appropriate law library program

Ability to:
• Dealing effectively with others
• Establish and maintain effective working relationships
• Carry out instructions furnished in writing, oral or diagram form, and to produce desired outcomes timely and completely
• Write reports, business correspondence and procedure manuals
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction

Exercises supervision of personnel in related area of responsibility.
Completion of a Master’s degree in Library Science (MLS) from an American Library Association (ALA) accredited program and five years of law library experience along with two years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.