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The County of DuPage
Wheaton, Illinois

Job Details for 6415 - EO Jury Coordinator

Job Description

GRADE: 110

Under general supervision performs work of moderate difficulty coordinating the administrative and clerical services and support activities of the daily operations of the Jury Commission; performs related work as required.

An employee in this class independently coordinates and performs secretarial and administrative work to support the Jury Commission activities. This position acts as a lead to secretarial employees to assure that office support services meet the requirements of the division. General supervision is received from the Deputy Court Administrator.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Prepares work schedule for clerical/administrative employees and assures coverage of functions such as reception, mail preparation and delivery data entry and answering telephones
• Inputs data into various databases regarding jury activity
• Prepares reports, and statistical information by gathering, compiling and typing data following established procedures or format
• Prepares letters, memos, or other correspondence
• Recommends hires and promotions, directs, evaluates and adjusts grievances for all assigned positions
• Prepares and sends correspondences and notices to potential and selected jurors
• Coordinates internal activities for jurors while they assigned for jury duty (i.e. attendance, payroll, daily status updates)
• Oversees the weekly juror payroll, coordinates verifying and canceling returned payroll checks
• Maintains and updates office procedures and training manuals for clerical staff
• Oversees and orders inventory of office supplies, equipment and services within prescribed procedures and contractual agreements
• Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
• Screens telephone calls, letters, and/or visitors
• Files documents alphabetically, numerically, or by other prescribed methods
• Handles special projects related to jury commission as assigned
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Court operations, procedures and policies
• Forms and procedures used within the Courts
• Management and leadership principles
• Business English, grammar, spelling and punctuation
• Current office practices, procedures, and equipment
• Office policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Using computer hardware and software including work processing, spreadsheets, databases, email, etc.
• Performing numerical calculations, obtain totals and balances and verify information
• Typing and document preparation
• Verbal and/or written communications
• Dealing effectively with others
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned

Ability to:
• Manage projects and multiple priorities simultaneously
• Monitor and evaluate employees
• Prioritize and assign work
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

Exercises supervision of personnel in related area of responsibility.

Completion of a High School Diploma or GED equivalent; four years of skilled secretarial experience which included a high volume of public contact and one year of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.