FLSA STATUS: Exempt
Under direction of Deputy County Administrator, performs work of considerable difficulty, advising and providing support to the County Administrator and Deputy County Administrator. This position will oversee and assist with data collection, research, preparing of advisory memoranda’s, researching and tracking legislative initiatives, support and lead program development, grant research, application and acquisition process and other assigned projects as needed. Provides highly responsible and complex support to the County Board Chairman, the County Board and its Committees; and performs other duties as required.
DISTINGUISHING FEATURES OF THE CLASS
The employee in this position plans, coordinates, and manages a variety of research projects, analyzes and develops policies and programs, grant applications and activities and leads County Board initiatives. The employee in this position has responsibility in overseeing the researching, coordinating, planning and implementing the County Board Chairperson’s and County Board’s policies, programs and initiatives. Additional responsibilities include the development and implementation of the County’s Strategic Plan. Work involves an extensive amount of communication and interaction with staff members, elected officials, members from the public, and representatives from other units of government. Position will oversee subordinate staff. Direction is provided by the Deputy County Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Direct staff in the planning and coordination of research, policy and program development, management of grants, committee assignments and other special projects as assigned
• Recommends hires and promotions, directs, evaluates and appeals employment decision for assigned staff
• Identifies and resolves employee relations and performance issues
• Supports and leads a variety of county initiatives.
• Performs specialized assignments of a confidential nature as prescribed by the Deputy County Administrator.
• Assists and oversees the research of potential policy and program initiatives in connection with specific issues pertaining to County government.
• Plans, coordinates, and implements approved research projects and programs.
• Analyzes and develops recommendations for policies, program planning, and evaluation activities.
• Coordinates, composes and completes policy development.
• Compiles, analyzes, and interprets data used by elected officials in developing recommendations on policies and programs.
• Oversees the County’s grant strategy
• Coordinate the periodic update of the County’s Strategic Planning Document as directed and work in collaboration with Department Heads and Countywide Election Officials to implement the stated objectives.
• Presents at County meetings, as well as at meetings of other public and private entities.
• Prepares pertinent documents and provides analysis and recommendations.
• Oversees the development, revision, and implementation of operational policies and programs.
• Recommends administrative policy and program changes to the Deputy County Administrator.
• Assists with the preparation and monitoring of legislation. Assists in the analysis of existing and proposed legislation to determine the impact on County operations.
• Serves as a staff liaison to the County’s Strategic Planning Committee; works with department heads and elected officials on strategic initiatives relating to the plan and setting priorities for action
• Arranges for training as needed to measure productivity and outcomes form strategic initiatives
• Works to strengthen the County’s position in the community and in the region through systematic planning, financial analysis and strategic assessment
• Develops and defines best practice as well as non-conventional ideas and strategies in response to emerging and future trends and opportunities
• Performs analyses, research, and economic/financial studies as required
• Recruits and screens applicants for Boards and Commission appointments.
• Establishes and maintains a professional work environment while providing appropriate leadership and direction
• Promotes positive morale, creativity and teamwork among staff
• Maintains regular attendance and punctuality.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Public and County government administration, process, policy and program procedures and principal and procedures of grants
• Federal, State, and County issues, principles and practices affecting the County government
• Ordinances relating to the authority and functions of County departments, committees and agencies
• Modern principles and practices of Governmental budgeting and grants administration
• Program/project management methods
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Making presentations to and working with elected officials and the public.
• Establishing and maintaining effective working relationships and working effectively with all levels of County Officials, associates and the general public.
• Establish and maintain effective working relationships with others
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Manage projects and multiple priorities simultaneously
• Monitor and evaluate employees
• Prioritize and assign work
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Analyze and prepare a wide variety of documents, ability to conduct research on complex problems and prepare opinions
• Interpret and apply program/project requirements
• Identify problems and solutions and implement corrective actions
• Express ideas clearly and concisely, both verbal and in writing
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Manage projects and multiple priorities simultaneously
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules and regulations
• Work effectively under stress
• Maintain confidentiality
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Political Science or Public Administration and five years broad and progressively responsible experience in public or private administration and one year of supervisory experience, or an equivalent combination of training, education and experience.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS