Job Details for 2331 - Emergency Management Supervisor
FLSA STATUS: Exempt
Under direction; performs work of moderate difficulty assisting in the daily operation of the Office of Homeland Security and Emergency Management (OHSEM); performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for maintaining efficient and effective management of the DuPage County Office of Homeland Security and Emergency Management and assisting with the development and coordination of the County’s emergency management planning, training & exercising, public health emergency preparedness, community preparedness programs, emergency operations, and technical and security capabilities. Work is performed under direction of the Director of Emergency Management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Oversees daily administration and operations in the Office of Emergency Management
• Provides appropriate leadership and direction and promotes positive morale, creativity, and teamwork among staff
• Identifies employee relations issues and provides guidance and advice to the Director for resolution of these issues
• Evaluates employee performance and sets clear goals and expectations for staff
• Assists with interviewing, hiring and training staff
• Serves as on-call duty officer as part of a rotating schedule
• Performs Emergency Operations Center (EOC) duties/positions as assigned.
• Serves as an OHSEM liaison to various agencies and departments (e.g. law enforcement, public works, etc) and other first responders, which may include emergency “on-scene” unified command post response.
• Participates in training and mutual aid response for specialized emergency & disaster teams, (e.g. EMAT, IMAT, ITECS, etc.).
• Assists and participates in development and implementation of county-wide Incident Assistance Management Teams (IMAT).
• Assists county-wide stakeholders, (e.g. law enforcement, fire, municipalities, etc.) in preparing for large scale events and emergencies.
• Reviews and recommends modifications to DuPage County’s Comprehensive Emergency Management Plan (CEMP) Maintenance
• Assists DuPage municipalities with comprehensive emergency and disaster related plan development
• Oversees the monitoring of open source accounts/social media (e.g. Twitter, Facebook, etc.) of international/domestic incidents related to potential or ongoing incidents/issues, study results of targeted topics, and as directed, advises leadership of developments.
• Oversees the implementation of County and regional training plans and exercises, National Incident Management System (NIMS) compliance, and employee emergency training.
• Trains and implements county & municipal emergency plans
• Supervises various community programs (e.g. Citizen Preparedness Education, Emergency Public Information and Warning, Community & Volunteer Management)
• Ensures plan compliance with current State and Federal regulations (e.g. Continuity of Operations, Medical Counter Measures, hazard analysis and mitigation planning)
• Supervises subordinates in the completion of grant requirements ensuring all mandated deliverables are met.
• Serves on Committees and acts as a liaison on behalf of OHSEM as assigned
• Develops Business Resource Partnerships Coordinates Communications Technology Development and Implementation and Communications Planning
• Oversees EOC Facility Technology Development and Maintenance and OHSEM Vehicle Maintenance Oversight
• Serves as a lead worker to other staff as assigned
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Maintains 24/7 availability to respond to emergencies, exercises, and other related activities
• Depending on assignment, may require emergency management training, licensure or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Federal and State requirements regarding emergency preparedness programs and operations plans, grant application and reporting requirements
• Professional standards for the emergency management industry
• National Incident Management System (NIMS)
• Emergency preparedness and response practices and protocol
• Continuity of Operations (COOP) and Continuity of Government (COG) practices
• Community resources and other first responder agencies
• Management and supervisory practices
• Planning, scheduling and supervising the work of others
• Establishing and maintaining effective relationships and collaboration with internal and external partners in order to coordinate program objectives
• Analyzing needs, researching recommendation and evaluating effectiveness
• Using computer hardware and software including work processing, spreadsheets, databases, Email, etc.
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees, prioritize and assign work
• Provide leadership to effectively resolve issues
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely, and cost-effective services
• Write reports, business correspondence and procedure manuals
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
Exercises supervision of personnel as assigned.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Emergency Management or related field and five years of experience in the development and coordination of emergency management activities; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Medium work: Will be required to walk, reach with hands and/or arms, climb, crouch, or stoop. Will exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work will occur in an office and field environment. Emergency operations in both the EOC and in the field will often be conducted under very stressful conditions. When performing the duties and responsibilities in the field, this position will work in extreme weather conditions and in cramped or confined spaces.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess and maintain in good standing a valid Illinois driver’s license.