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The County of DuPage
Wheaton, Illinois

Job Details for 1223 - EO Chief Deputy Treasurer of Operations

Job Description

GRADE: 315

Under administrative direction; performs work of considerable difficulty in the administration of one or more functional areas of the DuPage County Treasurer’s Office; performs related duties as required

The Deputy Treasurer serves as an assistant to the Chief Deputy Treasurer and the Treasurer with responsibility for the administration of one or more of the office’s functional areas.  An employee in this position has the authority to set departmental practices and procedures in accordance with State Statutes. An employee in this class is also responsible for keeping abreast of statutory laws and information related to department operations.  A substantial amount of time is spent supervising the work of subordinate personnel.  Customarily and regularly directs the work of two or more other employees.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Serves as assistant to the Chief Deputy Treasurer
• Supervises the work of subordinate personnel engaged in processing investment decisions, collecting payments, monitoring operating budgets, and providing information to the public
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Oversees the original billing of real estate tax parcels, from design and layout through balancing totals and mailing
• Handles the delinquent cycle of real estate parcels
• Plans and organizes phases of the annual tax sale
• Oversees and manages software and systems within the office
• Reviews and approves department procedures which may include, but is not limited to,
 o tax reductions and court ordered refunds
 o condemnations
 o prepaid tax
 o operating budgets
 o contractual services and capital expenditures
 o tax objection cases
 o bankruptcy cases
 o forfeiture/seizure cases
 o the senior deferral program
 o tax divisions
 o omitted/additional billing
 o roll-back billing
 o year-end abstracting of the total tax levy
 o current and non-current tax distributions
 o final statements to the taxing bodies
 o year-end NSF payments
 o all on-line corrections made to the real estate file
• Process all sale in error court orders
• Processes all tax exemption approvals and denials
• Acts as a liaison with other County offices and departments to respond to requests for information and services
• Audits reports
• Completes special projects
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles, methods and practices of administering the functions in the Treasury department’s cycle
• Management and Leadership principles and practices
• Legal guidelines for the collection of public funds
• Budget and fiscal procedures
• Working knowledge of the Chief Deputy Treasurer's duties
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Coordinating department policy
• Planning, scheduling and supervising the work of others
• Preparing and submitting clear, concise and accurate reports
• Analyzing and evaluating bids
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Prioritize and assign work
• Monitor and evaluate employees
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

Exercises supervision of personnel in related area of responsibility.

Completion of a Bachelor’s degree in Finance or Business Management and five years of experience in accounting or billing environment; inducing three years of experience in a managerial position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.