FLSA STATUS: Exempt
Under general direction; performs work of significant difficulty in coordinating and supervising the functions of the jury commission and other responsibilities under the administrative authority of the Chief Judge in the Circuit Court of DuPage County; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is involved in the planning, development, supervision and operations of the jury commission, judicial support staff and other responsibilities in the Circuit Court in accordance with all applicable statutes, procedures and judicial policies. Work is to be performed under the direction of the Court Administrator and Chief Judge. The employee in this class will possess a high level of independent decision-making ability and diplomacy in carrying out the job responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Recommends hires and promotions, directs, evaluates and appeals of employment decisions for all assigned positions
• Direct and coordinate the functions and organizational structure of the jury commission and other areas as assigned, budgetary preparation/administration, personnel management, development, and public relations
• Responsible for formulating and oversight administration of the annual operating budget for the jury commission
• Develop programs, systems and reports to assist in carrying out the jury commission and Circuit goals, and submit necessary reports as directed
• Serve as a liaison with the public including bar associations, law schools, local elementary and high schools, colleges and universities. This includes coordinating, providing and scheduling tours; coordinating mock trials and all other events as applicable.
• Provide for the daily administration of the assigned responsibilities for the Circuit
• Initiate, research, and present proposed changes in Circuit programs, procedures, and affecting Circuit policy
• Direct or respond to media inquiries and public complaints
• Serve on assigned committees and work groups
• Coordinate and track safety training and requirements for staff and judges
• Oversees the work schedule for assigned staff and assures coverage of assigned functions for vacation, sick time and extended leaves.
• Establishes and states clear job expectations of the staff.
• Identifies divisional needs such as staffing requirements, office equipment needs and staff training and development.
• Recommends hires and promotions, directs, and evaluates, of employment decision for all assigned positions.
• Provides cross training for all positions.
• Observes, evaluates and streamlines secretarial staff workload within each division.
• Evaluates employee performance and sets clear goals.
• Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations.
• Establishes and maintains a professional work environment while providing appropriate leadership and direction.
• Promotes positive morale, creativity and teamwork among staff.
• Troubleshoots and responds to emergency operational problems.
• Prepares reports, charts, tables, letters, memos, or other correspondence as required.
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Completes required training programs and stays current with County Emergency Management operational policies and procedures
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Principles, techniques, and practices of public administration, and local and State government
• Court administration
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Planning and coordinating a wide variety of organizational functions
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Monitor and evaluate employees
• Prioritize and assign work
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Public Administration, Business Administration, or course work completed through the Institute of Court Management or a related field and a minimum of ten years’ experience in court administration or executive management with at least three years in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS