skip to main content
The County of DuPage
Wheaton, Illinois
 

Exercise Development Procedures

The goal of IEMA's Exercise Program is to improve the overall readiness and targeted capabilities of emergency response.  The program validates training and emergency plans/procedures, revealing strengths and weaknesses, demonstrating operational capabilities, and preparing personnel for real world events. This readiness is implemented through FEMA’s building block approach of seminars, workshops, tabletops, games, drills, functional and full-scale exercises, which are defined by the Homeland Security Exercise and Evaluation Program (HSEEP). 

All exercises must be planned and conducted in accordance with HSEEP, which is consistent with the National Incident Management System, Illinois Emergency Operations Plan, Illinois Disaster Management System, and applicable Homeland Security Presidential Directives and policies. All exercises must include a written After-Action Report (AAR) and Corrective Action/Improvement Plan consistent with the guidelines outlined in HSEEP, which then must be submitted to the county in which the municipality resides.

In September 2018, the IEMA 29 Illinois Administrative Code 301 was updated providing numerous changes in the number of exercises, who approves them, and potential exercise credit for real world incidents. The following documents will provide a road map for exercise planning teams to follow to meet these requirements. 

Linked here is the actual Administrative Code 301 for exercise requirements.

Breakdown of Requirements

Below is a breakdown of discussion vs operations based exercises and the requirements needed to fit within certain time frame.  Some of the forms mentioned are linked further down the page for convenience.

Discussion based exercises need to have a development time of 3 to 6 months.  The recommended number of objectives for a table top are 3 to 5 objectives.

Types of ExercisesImplementation Of Required and Recommended Forms

Seminars:

  • Plan orientation
  • Access capabilities

Jurisdiction:

  • Plans, policies, & procedures

Inter-Jurisdiction: 

  • Agreements & understandings

Participants: 

  • Facilitators
  • Moderators
  • Evaluators
  • Stakeholders/Senior Leadership

Required Forms:

  • Exercise request form
  • Participant feedback form
  • AAR/IP

Recommended Forms:

  • Situation manual (Sitman)
  • Facilitator guide
  • Multimedia presentation
  • Master task List

 Workshops:

  • Analyze requirements
  • Develop product

Jurisdiction:

  • Plans, policies, & procedures

Inter-Jurisdiction: 

  • Agreements & understandings

Participants: 

  • Facilitators
  • Moderators
  • Evaluators
  • Stakeholders/Senior Leadership

Required Forms:

  • Exercise request form
  • Participant feedback form
  • AAR/IP

Recommended Forms:

  • Situation manual (Sitman)
  • Facilitator guide
  • Multimedia presentation
  • Master task list

 

Tabletop (TTX)

  •  Rehearsal
  • Assess plans

Jurisdiction:

  • Plans, policies, & procedures

Inter-Jurisdiction: 

  • Agreements & understandings

Participants: 

  • Facilitators
  • Moderators
  • Evaluators
  • Stakeholders/Senior Leadership

Required Forms:

  • Exercise request form
  • Situation manual (Sitman)
  • Facilitator guide
  • Multimedia Presentation
  • Participant feedback form
  • AAR/IP

Recommended Forms:

  • Master task list

Games

  • Collaboration
  • Validate plans
  • Explore consequences                                      

Jurisdiction:

  • Plans, policies, & procedures

Inter-Jurisdiction: 

  • Agreements & understandings

Participants: 

  • Facilitators
  • Moderators
  • Evaluators
  • Stakeholders/Senior Leadership

 

    Required Forms:

    • Exercise request form
    • Situation manual (Sitman)
    • Facilitator guide
    • Multimedia Presentation
    • Participant feedback form
    • AAR/IP

    Recommended Forms:

    • Master task list

     

     

    Operations based exercises need to have a development time of 6 to 8 months when they are functional.  These exercises should have 5-7 objectives.  Should the exercise be a full scale exercise allow 8+ months for development time and include 8+ objectives.

    Types of ExercisesImplementation Of Required and Recommended Forms

    Drills:

    • Single agency
    • Provides training and skills reinforcement 
    • Validates procedures

    Jurisdiction:

    • Plans, policies, & procedures

    Inter-Jurisdiction: 

    • Agreements & understandings

    Participants: 

    • Controllers
    • Evaluators
    • Actors
    • Players
    • Observers/VIPs

    Required Forms:

    • Exercise request form
    • Exercise Plan (ExPlan)
    • Controller & evaluator handbook
    • Master Scenario Events List (MSEL)
    • Exercise Evaluation Guides (EEGs)
    • Participant feedback form
    • AAR/IP

    Recommended Forms:

    • Waiver forms
    • Weapons and safety policy

    Functional Exercises:

    •  Validates/evaluates capabilities
    • Command, control and coordination of functions

    Jurisdiction:

    •  Plans, policies, & procedures

    Inter-Jurisdiction:

    • Agreements & understandings

    Participants:

    • Controllers
    • Evaluators
    • Actors
    • Players
    • Observers/VIPs

    Required Forms:

    • Exercise request form
    • Exercise plan (ExPlan)
    • Controller & evaluator handbook
    • Master Scenario Events List (MSEL)
    • Exercise Evaluation Guides (EEGs)
    • Participant feedback form
    • AAR/IP

    Recommended Forms:

    • Waiver forms
    • Weapons and safety policy

     Full Scale Exercises:

    • Complex real time response
    • Multi-agency cooperation (ICS) 

    Jurisdiction:

    • Plans, policies, & procedures

    Inter-Jurisdiction: 

    • Agreements & understandings

    Participants: 

    • Controllers
    • Evaluators
    • Actors
    • Players
    • Observers/VIPs

    Required Forms:

    • Exercise request form
    • Exercise Plan (ExPlan)
    • Controller & evaluator handbook
    • Master Scenario Events List (MSEL)
    • Exercise Evaluation Guides (EEGs)
    • Participant feedback form
    • AAR/IP

    Recommended Forms:

    • Waiver forms
    • Weapons and safety policy

     

     

    Exercise Documents

    Below is a down and dirty list of documents that are either needed or will assist with the completion of needed documents. 

    For example, the FEMA Core Capability Development Sheet may provide insight when drafting your objectives, review the Capability Targets subheader within the core capabilities being tested. 

    ***The public FEMA Prep Toolkit for Resources and HSEEP may be some assistance as well.  https://preptoolkit.fema.gov/welcome

    Exercise Contact

    If you have questions or need to submit forms to DuPage County, please reach out to:

    Corey Mulryan
    Corey.Mulryan@dupageco.org
    630-407-2937